We manage your payroll runs, employee pay, and records. We handle W-2 and 1099 generation, federal and Florida tax filings, and payroll system setup so your team gets paid correctly without the administrative burden landing on you.
Payroll looks simple from the outside: calculate hours, cut a check, repeat. The reality is a stack of federal and state filings (941s, 940s, RT-6, new hire reporting), withholding rules that change with every tax law update, direct deposit setup, garnishments, and a year-end reconciliation that determines whether your W-2s match the IRS records on file. One late filing triggers automated penalty letters that snowball fast.
We take the whole stack off your plate. You approve hours, we run payroll, employees get paid, taxes get filed, and your books stay reconciled with your payroll provider. At year-end, W-2s and 1099s go out on time and tie cleanly to your annual financials.
Florida is generally employer-friendly (no state income tax, no state-mandated paid sick leave for most employers) but the federal payroll rules are unforgiving. Late 941 filings, missed federal tax deposits, or incorrect W-2s trigger automatic IRS penalties that compound quickly. Workers' compensation premium audits also pull directly from payroll data, so a sloppy payroll system means an expensive audit. We file on time, every time.
We typically price as a flat monthly fee plus a small per-employee charge, with all federal and Florida filings included. A 5-employee business runs differently than a 25-employee business with weekly pay and multiple pay rates, so we quote after a short call about your specific setup. No hourly surprises.
Yes. We track 1099 payments throughout the year, collect W-9s from contractors, and generate 1099-NEC forms at year-end, filed with the IRS on schedule. We also help you classify workers correctly because misclassification triggers both IRS and Florida Department of Revenue penalties.
This is one of the biggest reasons to outsource payroll. Workers' comp insurers audit your payroll annually and recalculate your premium based on actual wages by class code. We keep payroll data organized by employee classification so the audit produces accurate numbers, not surprise premium charges.
Yes, and this is one of the more common reasons new clients call us. S-Corp owners must pay themselves "reasonable compensation" via W-2 payroll, then take additional profit as distributions. We help you set the right salary level (high enough to satisfy the IRS, low enough to capture the S-Corp tax savings), run the payroll, and file all the W-2 paperwork.
Yes. The cleanest switch happens at quarter-end or year-end, but mid-year migrations are common and we handle them every month. We carry over year-to-date wages and tax withholdings so W-2s at year-end show the full year, not a partial year from two different providers.
Free consultation, flat monthly pricing, Tampa-based team. Hablamos Español.
