Keep your books clean and audit-ready. We meticulously match your bank and credit card statements to your bookkeeping records, ensuring every transaction is accounted for and your financial picture is accurate.
Account reconciliation is the process of comparing your internal financial records against external statements from banks, credit card companies, merchant processors, and loan servicers. It sounds boring, but it's the step that turns "the numbers in QuickBooks" into "the numbers you can stake a tax return, a loan application, or an SBA disaster claim on." Without it, every report downstream is suspect.
We perform regular, thorough reconciliations every month, investigate every difference, and adjust the books so they match reality. When the IRS, your CPA, your banker, or an SBA lender asks for clean books, you hand them a folder, not a project.
Florida sales tax (DR-15) audits, workers' compensation premium audits, and SBA loan applications all start with one question: do your books match your bank statements? When the answer is "yes, every month," everything else gets easier. When the answer is "let me check," you've already paid a CPA hourly to do the cleanup you should have been doing all along.
Monthly, at minimum. We reconcile every operating account, credit card, merchant account, and loan within a few days of each statement closing. Waiting longer than a month makes errors harder to investigate because memory fades and bank documentation eventually rolls off.
We start with a catch-up reconciliation engagement. We pull every statement from your last known-good month forward, reconcile each account in order, and produce a clean trial balance you can hand to your CPA. Once you're current, we move into monthly ongoing reconciliation and your books never get behind again.
We document them, ask you the questions we need to ask, and propose adjusting entries. If something looks like fraud or theft, we flag it immediately so you can decide on next steps with your bank and (if needed) law enforcement. We never quietly book a number we can't support.
Yes. Merchant processors are where most small business books fall apart because the processor's deposit lumps fees, refunds, and chargebacks together. We reconcile gross sales, fees, refunds, and net deposits separately so your revenue line is accurate and your processing fees are properly expensed.
Yes, most clients use us for ongoing bookkeeping (which includes reconciliation) as one bundled service. If you have an in-house bookkeeper and just want a second set of eyes on the monthly reconciliation, we can do that too as a standalone engagement.
Free consultation, flat monthly pricing, Tampa-based team. Hablamos Español.
